Job Description
Join our award-winning Tucson-based firm as a key administrative leader! Desert Sky Partners is seeking a polished Executive Administrative Assistant to support our C-suite executives in a dynamic, fast-paced environment. This hybrid role combines strategic coordination with hands-on operations support, offering growth opportunities within a collaborative team. Enjoy competitive compensation, comprehensive benefits, and a downtown Tucson office with mountain views. If you thrive in high-responsibility roles and excel at anticipating executive needs, apply today to become the backbone of our leadership team.
Responsibilities
- Executive calendar management, complex scheduling, and travel coordination across multiple time zones
- Prepare confidential correspondence, reports, and presentations using advanced Microsoft Office Suite
- Oversee office operations, vendor relationships, and budget reconciliation for executive departments
- Act as primary liaison between executives, board members, and internal/external stakeholders
- Coordinate high-level meetings, conferences, and corporate events with meticulous attention to detail
- Manage confidential information with discretion and maintain executive filing systems
- Onboard new administrative staff and develop departmental SOPs
Qualifications
- Minimum 5 years of executive-level administrative support experience in corporate or professional services
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Proven experience with calendar management, travel booking, and expense reporting systems
- Strong business communication skills with polished written and verbal abilities
- Discretion and ability to handle confidential information with integrity
- Associate's degree or equivalent professional certification preferred