Job Description
We're urgently seeking a highly skilled Administrative Assistant to join our dynamic team in Tulsa. This is a critical role requiring exceptional organizational abilities and proactive support to ensure seamless office operations. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you immediately! Join a forward-thinking company offering growth opportunities and a collaborative culture.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Handle incoming communications via phone, email, and in-person inquiries
- Prepare, edit, and distribute professional correspondence and reports
- Maintain digital and physical filing systems with meticulous accuracy
- Coordinate office supplies inventory and vendor relationships
- Support department heads with data entry and record-keeping tasks
- Assist in onboarding new hires and training administrative procedures
Qualifications
- Minimum 3 years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and prioritization skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Associate's degree or equivalent professional certification required
- Proven problem-solving and adaptability in changing environments