Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team with exceptional administrative excellence. This urgent opening requires immediate availability to start within 2 weeks. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in the heart of Manhattan.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentation materials
- Handle confidential information with discretion and maintain strict data security protocols
- Coordinate office operations including supply inventory, vendor relations, and facility management
- Support team meetings through agenda preparation, minute-taking, and follow-up task tracking
- Act as primary point of contact for internal and external stakeholders
- Process expense reports and assist with budget tracking and financial documentation
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to multitask and prioritize competing deadlines with accuracy
- Discretion and proven experience handling confidential executive information
- Associates degree or equivalent professional certification preferred
- Immediate availability to start within 2 weeks required