Job Description
We're seeking a highly organized Administrative Assistant to join our fast-paced Indianapolis team immediately! As the first point of contact for clients and internal stakeholders, you'll be instrumental in maintaining our operational excellence. This urgent opening offers competitive compensation, comprehensive benefits, and growth opportunities in a supportive environment. If you thrive in dynamic settings and excel at multitasking, we want to hear from you!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person interactions
- Prepare and edit professional correspondence, reports, and presentations
- Maintain digital and physical filing systems with strict confidentiality protocols
- Process invoices, expense reports, and purchase orders accurately
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support departmental projects with research, data compilation, and documentation
Qualifications
- Minimum 3 years administrative support experience in corporate settings
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to prioritize tasks in high-pressure environments
- Strong written and verbal communication abilities
- Associates degree or equivalent professional certification required
- Experience with Salesforce or CRM systems preferred