Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in the heart of Sacramento. If you thrive in a fast-paced environment and excel at coordinating complex schedules while maintaining impeccable attention to detail, we want to hear from you. This is a fantastic opportunity to contribute to a growing organization with a supportive culture.
Key Benefits:
- Competitive salary and comprehensive benefits package.
- Generous paid time off and holiday schedule.
- Professional development opportunities.
- Modern office environment in Downtown Sacramento.
Why Join Us?
At Capitol Office Solutions, we value our employees and invest in their success. You will work alongside talented professionals who are passionate about what they do. We offer a collaborative atmosphere where your contributions matter.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for executive leadership.
- Prepare and distribute meeting minutes, reports, and internal communications with high accuracy.
- Process invoices, expense reports, and handle general accounting duties including accounts payable/receivable.
- Maintain and organize physical and digital filing systems to ensure efficient information retrieval.
- Serve as the primary point of contact for visitors, vendors, and clients, ensuring a welcoming reception area.
- Assist in special projects and ad-hoc administrative tasks as assigned by management.
- Order and manage office supplies and equipment to ensure operational efficiency.
Qualifications
- High School Diploma or GED required; Associate’s degree or Administrative certification preferred.
- Minimum of 3 years of experience in an administrative or executive assistant role.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize multiple tasks and meet tight deadlines.
- Discretion and high level of confidentiality when handling sensitive information.
- Proven ability to work independently with minimal supervision.