Job Description
Join our dynamic team as a key administrative support professional at Coastal Business Solutions. We're seeking a highly organized individual to ensure seamless office operations while supporting our executive staff and department heads. This hybrid role offers competitive compensation, comprehensive benefits, and growth opportunities within a forward-thinking environment.
Our ideal candidate thrives in fast-paced settings, excels at multitasking, and maintains meticulous attention to detail. If you're passionate about streamlining workflows and creating exceptional administrative experiences, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain accurate financial documentation
- Compose professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, vendor relations, and facility coordination
- Serve as primary point of contact for internal/external communications and inquiries
- Support onboarding processes and maintain confidential personnel records
- Implement organizational systems for digital and physical document management
Qualifications
- Minimum 3 years progressive administrative support experience in professional settings
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills with professional demeanor
- Proven ability to manage competing priorities with strict deadlines
- Strong attention to detail with high accuracy in data entry and documentation
- Experience with calendar management and complex scheduling
- Ability to maintain confidentiality and exercise professional discretion