Job Description
Are you a detail-oriented professional looking for an opportunity to make a tangible impact? Apex Solutions Group is seeking a dynamic and proactive Administrative Assistant to join our thriving team in Jacksonville, FL. In this pivotal role, you will serve as the backbone of our operations, ensuring seamless communication and efficient workflow management for our leadership team.
Our culture is built on innovation, integrity, and collaboration. We offer a comprehensive benefits package including health insurance, paid time off, and opportunities for professional development. If you excel in a fast-paced environment and have a passion for organization, we want to hear from you.
Responsibilities
- Calendar Management: Oversee complex scheduling, coordinate meetings, and manage email correspondence with precision and timeliness.
- Document Preparation: Draft, edit, and format professional reports, presentations, and correspondence using Microsoft Office Suite.
- Office Operations: Maintain a well-organized physical and digital workspace, manage inventory, and handle incoming/outgoing mail.
- Event Coordination: Plan and execute company events, team meetings, and client gatherings from conception to completion.
- Data Entry & Reconciliation: Accurately input and update data into company databases, ensuring 100% data integrity.
- Travel Support: Arrange domestic and international travel itineraries, including flights, accommodations, and ground transportation.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certificate in Business Administration is a plus.
- Experience: Minimum of 2-3 years of progressive administrative experience in a corporate or professional setting.
- Technical Skills: Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and experience with CRM software (e.g., Salesforce, HubSpot).
- Communication: Exceptional verbal and written communication skills with a professional and polished demeanor.
- Organization: Superior attention to detail with the ability to prioritize tasks and manage multiple deadlines effectively.
- Integrity: High level of confidentiality and professional discretion when handling sensitive information.