Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Jacksonville, FL. This is an urgent opportunity for a detail-oriented professional to provide essential support to our executives and ensure the smooth operation of our daily business functions.
Why Apply?
- Competitive Pay: $18 - $24 per hour based on experience.
- Modern Environment: Work in a collaborative and professional office setting.
- Growth Opportunities: Clear career path for dedicated employees.
If you are a self-starter with excellent communication skills and a passion for efficiency, we encourage you to apply today.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Screen and direct phone calls and emails, handling sensitive information with confidentiality.
- Prepare and edit correspondence, memos, reports, and presentations for internal and external stakeholders.
- Organize and maintain both digital and physical filing systems to ensure efficient information retrieval.
- Assist with data entry, expense reporting, and monthly invoice processing.
- Coordinate office events, vendor meetings, and client visits to ensure seamless logistics.
- Act as the primary point of contact for visitors and guests, ensuring a professional reception experience.
Qualifications
- High school diploma or GED required; Associate’s degree or administrative certification preferred.
- Proven experience (1-3 years) as an Administrative Assistant or in a similar office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication abilities.
- Excellent time management skills with the ability to prioritize multiple tasks effectively.
- Strong organizational skills and attention to detail.
- Ability to work independently and make sound decisions with minimal supervision.