Job Description
Join our dynamic team at TechCorp Solutions as an Administrative Assistant and become the backbone of our fast-paced operations in San Jose. We're seeking a highly organized professional to provide exceptional support to our executive team and ensure seamless office operations. This is an immediate opportunity to grow your career in a collaborative environment with competitive benefits and room for advancement.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute confidential correspondence and reports
- Oversee office supplies inventory and procurement processes
- Act as primary point of contact for internal and external communications
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate meetings, including agenda preparation and minute-taking
- Support HR functions onboarding processes and documentation
Qualifications
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a deadline-driven environment
- Experience handling confidential information with discretion
- Associate's degree or equivalent professional certification