Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our Portland operations! We're seeking a highly organized professional to provide critical support to our executives and team members. This full-time, immediate hire opportunity offers competitive compensation and a collaborative environment where your skills will shine. If you thrive in fast-paced settings and excel at streamlining workflows, this is your chance to make an immediate impact.
What We Offer:
- Comprehensive benefits package including health insurance and retirement plans
- Modern downtown Portland office with flexible work arrangements
- Professional development opportunities and career advancement
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Prepare and edit confidential documents, reports, and correspondence
- Handle incoming communications, screen calls, and manage information flow
- Maintain digital and physical filing systems with meticulous attention to detail
- Coordinate office operations, including supply inventory and vendor relationships
- Support team projects with data entry, scheduling, and documentation
Qualifications
- Minimum 2 years of administrative support or office management experience
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Professional written and verbal communication abilities
- Discretion handling confidential information and sensitive matters
- High school diploma; associate's degree or certification preferred