Job Description
Join our fast-paced executive team in downtown Miami as an Administrative Assistant! We're seeking a highly organized professional to support daily operations with precision and efficiency. This is an immediate hire opportunity offering competitive compensation and a collaborative work environment. If you thrive in dynamic settings and excel at multitasking, apply today to become the backbone of our office operations.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare and edit professional documents, presentations, and reports
- Organize and maintain digital filing systems and physical records
- Coordinate office operations including supplies, equipment, and vendor relationships
- Assist with onboarding processes and new employee orientations
- Support event planning and meeting coordination for internal/external stakeholders
Qualifications
- Minimum 3 years of administrative support experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Strong attention to detail with ability to manage multiple priorities
- Associate's degree or equivalent professional certification required
- Experience with office management software (e.g., Asana, Trello)
- Proven ability to maintain confidentiality and exercise discretion
- Fluency in English and Spanish highly preferred