Job Description
Join our dynamic team in the heart of Washington DC as an Administrative Assistant. We're seeking a proactive professional to provide critical support to our executives and ensure seamless office operations. This immediate hire opportunity offers competitive compensation and the chance to work in a prestigious downtown location.
As the backbone of our office, you'll manage complex calendars, coordinate high-level meetings, and handle confidential communications. The ideal candidate thrives in fast-paced environments and possesses exceptional organizational skills. If you're ready to make an immediate impact in a mission-driven organization, apply now!
Responsibilities
- Executive calendar management and meeting coordination across multiple time zones
- Compose and edit confidential correspondence, reports, and presentations
- Oversee office procurement, inventory, and vendor relationships
- Manage travel arrangements and expense reports for executive team
- Coordinate onboarding processes and new hire documentation
- Serve as primary point of contact for internal and external communications
- Support special projects including event planning and data analysis
- Maintain digital and physical filing systems with strict confidentiality
Qualifications
- Associate's degree or equivalent professional experience required
- Minimum 3 years of administrative support experience in corporate/government setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written communication and proofreading abilities
- Strong problem-solving skills with attention to detail
- Ability to prioritize tasks and manage competing deadlines
- Discretion when handling sensitive information
- Experience with calendar management tools (e.g., Calendly, Doodle)