Job Description
Join our dynamic team at Pacific Business Solutions as an Administrative Assistant and become the backbone of our thriving operations in downtown San Diego. We're seeking a highly organized professional to deliver exceptional administrative support to our executive team and departments. This is an immediate opportunity to showcase your multitasking prowess in a fast-paced environment while enjoying competitive compensation and comprehensive benefits. If you thrive on streamlining workflows and ensuring seamless office operations, apply today to start your impactful career journey with us.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain filing systems, both digital and physical
- Assist with onboarding processes and new employee orientation
- Coordinate office events, meetings, and team-building activities
- Perform basic bookkeeping tasks and expense report processing
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate's degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello)
- Professional demeanor with excellent customer service skills