Job Description
Join our dynamic team at Tulsa Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team with precision and efficiency. In this pivotal role, you'll manage complex calendars, coordinate cross-departmental projects, and ensure seamless office operations. If you thrive in a collaborative environment where your organizational skills directly impact success, apply today to elevate your career in Tulsa's thriving business community.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit professional correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, procurement processes, and vendor relationships
- Coordinate departmental meetings, including agenda preparation and minute-taking
- Handle confidential information with discretion and maintain strict data security protocols
- Act as primary point of contact for internal and external communications
- Support onboarding processes and new employee orientation activities
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong written and verbal communication skills with polished business etiquette
- Proven ability to maintain confidentiality and exercise professional judgment
- Associates degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello) highly desirable
- Must be a proactive problem-solver with meticulous attention to detail