Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations. We're seeking a highly organized professional to provide exceptional administrative support in our fast-paced Virginia Beach headquarters. This role offers competitive compensation, comprehensive benefits, and opportunities for growth within a thriving coastal business community.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare and distribute professional correspondence, reports, and confidential documents
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Serve as primary point of contact for clients and internal stakeholders via phone and email
- Coordinate departmental meetings, events, and conference logistics
- Process expense reports, invoices, and financial documentation with precision
- Maintain digital and physical filing systems for compliance and accessibility
Qualifications
- Associate's degree or 3+ years of administrative experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Experience handling confidential information with discretion
- Ability to multitask and prioritize in a deadline-driven environment
- Proven problem-solving and decision-making capabilities