Job Description
Join our dynamic team at Pacific Business Solutions Inc. as we urgently seek a detail-oriented Administrative Assistant to support our executive operations in downtown San Diego. This is a critical role requiring exceptional organizational skills and proactive support. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in one of America's most vibrant cities.
Responsibilities
- Manage executive calendars and coordinate complex scheduling across multiple departments
- Prepare and distribute confidential correspondence, reports, and presentations
- Oversee office inventory management and procurement processes
- Act as primary point of contact for internal and external stakeholders
- Coordinate travel arrangements and expense report processing
- Implement digital filing systems for document management
- Support cross-functional projects with administrative coordination
Qualifications
- Minimum 3 years of administrative experience in corporate environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to manage competing priorities with strict deadlines
- Strong attention to detail with error-free documentation standards
- Experience with calendar management and meeting coordination
- Associate degree in Business Administration or related field preferred