Job Description
Join our dynamic team at Tulsa Innovations Group, a forward-thinking leader in sustainable technology solutions. We're seeking a highly organized Administrative Assistant to support our executive team and streamline daily operations. This hybrid role offers competitive benefits, professional growth opportunities, and a collaborative work environment in the heart of downtown Tulsa. If you're passionate about precision and thrive in fast-paced settings, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and digital platforms
- Maintain digital and physical filing systems with meticulous attention to detail
- Prepare confidential documents, reports, and presentations using MS Office Suite
- Process invoices, expense reports, and purchase orders with financial accuracy
- Coordinate office events, vendor relationships, and supply inventory
- Support HR functions onboarding, training coordination, and compliance documentation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- Experience with office management systems (e.g., Salesforce, QuickBooks)
- Discretion handling sensitive information and confidential matters
- Tulsa-based with reliable transportation for occasional off-site meetings