Job Description
Join our award-winning team at Capital Business Solutions as an Administrative Assistant and become the backbone of our dynamic operations. We're seeking a highly organized professional to support our executive team and ensure seamless office operations in our Sacramento headquarters. This hybrid role combines on-site collaboration with flexible remote work options, offering an ideal work-life balance while contributing to our mission-driven culture.
As a key member of our administrative team, you'll leverage your exceptional organizational skills to maintain efficient workflows and foster a productive work environment. We offer competitive compensation, comprehensive benefits including health insurance and 401(k) matching, and clear pathways for career advancement. If you're passionate about precision and thrive in a collaborative setting, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel accommodations
- Prepare and distribute professional correspondence, reports, and confidential documents
- Oversee office supply inventory, equipment maintenance, and vendor relationships
- Process expense reports, invoices, and purchase orders with meticulous attention to detail
- Serve as primary point of contact for internal and external communications
- Coordinate departmental events, team-building activities, and visitor arrangements
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 3 years of administrative support experience in professional environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities with competing deadlines
- Strong attention to detail with error-proof documentation capabilities
- Experience with office management software (e.g., Asana, Trello)
- Professional demeanor with ability to handle sensitive information discreetly