Job Description
Join our innovative team at Nexus Solutions Group as we expand our Portland operations! We're seeking a detail-oriented Administrative Assistant to support our executive leadership and ensure seamless office operations. This urgent opening offers an opportunity to make an immediate impact in a fast-paced tech environment while growing your administrative expertise.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Prepare and distribute confidential correspondence, reports, and presentation materials
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Coordinate onboarding processes for new hires and maintain HR documentation
- Act as primary point of contact for internal and external communications
- Manage expense reports and assist with budget tracking
- Support cross-functional projects with data compilation and analysis
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Discretion in handling confidential information
- Experience with scheduling tools (e.g., Calendly, Doodle)
- Associates degree or relevant certification preferred