Job Description
Join our dynamic team at Oakland Innovations Group as a full-time Administrative Assistant! We're seeking a highly organized professional to provide exceptional support to our executive team and ensure seamless office operations. This is an immediate opportunity to make a significant impact in a fast-paced, collaborative environment.
As the backbone of our organization, you'll handle critical administrative tasks with precision and professionalism. We offer competitive compensation, comprehensive benefits, and a supportive culture that values growth and work-life balance.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Oversee office supplies inventory, equipment maintenance, and vendor relationships
- Process expense reports, invoices, and financial documentation with accuracy
- Serve as primary point of contact for internal and external communications
- Coordinate travel arrangements and accommodations for executive team
- Implement and maintain efficient filing systems (digital and physical)
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage multiple priorities in a fast-paced environment
- Associate's degree or equivalent professional certification preferred
- Experience with CRM systems (e.g., Salesforce) and office management software