Job Description
Join our dynamic team at Boston Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to provide critical support across all departments, ensuring seamless workflow and exceptional client experiences. This is an immediate opportunity to contribute to a forward-thinking organization in the heart of Boston's financial district. Enjoy a competitive salary, comprehensive benefits package, and a collaborative work environment that values growth and innovation.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Handle incoming communications via phone, email, and in-person with professionalism and discretion
- Prepare, edit, and distribute confidential documents, reports, and presentations
- Oversee office inventory, procurement processes, and vendor relationship management
- Support HR functions including onboarding, scheduling interviews, and maintaining personnel files
- Coordinate departmental events and logistics for company-wide initiatives
- Implement and maintain efficient filing systems (physical and digital)
Qualifications
- Associate's degree or equivalent with 3+ years of administrative experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Proven ability to manage competing priorities and meet deadlines
- Discretion and experience handling confidential information
- Strong written and verbal communication skills
- Experience with scheduling tools (e.g., Calendly) and office equipment
- Ability to thrive in a fast-paced, deadline-driven environment