Job Description
Join our dynamic team at Oakland Innovation Group as a pivotal Administrative Assistant! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This hybrid role combines in-office collaboration with remote flexibility, offering an excellent opportunity to grow within a forward-thinking organization. Enjoy competitive benefits, professional development stipends, and a collaborative work culture in the heart of downtown Oakland.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle complex scheduling across time zones
- Process expense reports, invoices, and financial documentation with precision
- Oversee office supply inventory, vendor relationships, and facility maintenance
- Compose professional correspondence, presentations, and confidential reports
- Coordinate travel arrangements, accommodations, and itineraries for executives
- Serve as primary point of contact for internal and external stakeholders
- Implement and maintain digital filing systems for document management
Qualifications
- Associate's degree or equivalent combination of education and experience
- 3+ years of progressive administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Discretion with confidential information and sensitive data
- Experience with CRM systems (e.g., Salesforce) preferred