Job Description
Join our award-winning team at Metro Innovations Group, a leading healthcare technology firm in Louisville's vibrant downtown. We're seeking a detail-oriented Administrative Assistant to support our executive team and ensure seamless office operations. This hybrid role offers flexible scheduling, comprehensive benefits, and growth opportunities in a collaborative environment.
Our ideal candidate thrives in fast-paced settings and possesses exceptional organizational skills. You'll be the backbone of our office, managing communications, coordinating schedules, and maintaining critical documentation. If you're passionate about efficiency and enjoy supporting high-performing teams, we encourage you to apply today.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange travel logistics
- Handle incoming communications (phone, email, mail) and prioritize inquiries
- Prepare professional documents, presentations, and reports using MS Office Suite
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Coordinate office operations including supply inventory, vendor relations, and facility management
- Support event planning for company meetings and client functions
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities with competing deadlines
- Experience with scheduling tools (e.g., Calendly, Doodle)
- Discretion with confidential information and sensitive data
- Proficiency with office equipment (printers, scanners, AV systems)
- Knowledge of Louisville business community preferred