Job Description
Join our dynamic team at Boston Innovations Group as an Administrative Assistant and become the backbone of our fast-paced operations! We're seeking a highly organized professional to support our executives and ensure seamless office functionality. This role offers growth opportunities in a collaborative environment where your attention to detail directly impacts our success. Enjoy competitive compensation, comprehensive benefits, and the chance to work in Boston's vibrant financial district.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Handle confidential correspondence, documents, and sensitive information with discretion
- Oversee office supplies inventory, vendor relationships, and facility maintenance
- Process expense reports, invoices, and financial documentation accurately
- Serve as primary point of contact for internal and external communications
- Coordinate departmental events, meetings, and team-building activities
- Maintain digital filing systems and ensure document security compliance
Qualifications
- Associate's degree or equivalent administrative experience required
- Minimum 3 years experience in executive support or administrative role
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks in a fast-paced environment
- Discretion when handling confidential information
- Experience with office management software (e.g., Asana, Trello)