Job Description
Join our award-winning team at Apex Global Solutions as a key Administrative Assistant in the heart of Houston's energy corridor. We're seeking a highly organized professional to support our executive team with precision and excellence. This hybrid role offers competitive benefits, professional development, and a vibrant workplace culture. If you thrive in dynamic environments and excel at multitasking, apply today to become an integral part of our innovative organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations with meticulous attention to detail
- Serve as primary point of contact for internal and external communications
- Coordinate office operations including supply inventory, equipment maintenance, and vendor relationships
- Organize and maintain digital filing systems ensuring data security and compliance
- Assist with onboarding processes and new employee orientation
- Support event planning and meeting logistics for departmental initiatives
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- Discretion in handling confidential information
- Experience with CRM systems (Salesforce preferred)
- Valid Texas driver's license and reliable transportation