Job Description
Join our dynamic team at Innovate Solutions Inc. as an Administrative Assistant and become the backbone of our Wichita operations. We're seeking a highly organized professional to manage daily office workflows, support executive teams, and ensure seamless operational efficiency. This is a hybrid role offering 3 days in-office flexibility with competitive benefits including health insurance, 401(k) matching, and professional development stipends.
Responsibilities
- Coordinate executive calendars, schedule meetings, and manage travel arrangements
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Process payroll, expense reports, and invoices using QuickBooks and Microsoft Office Suite
- Assist with onboarding processes and new employee orientation
- Prepare meeting materials, presentations, and confidential documents
- Act as primary point of contact for external stakeholders and vendors
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in fast-paced environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage multiple priorities with strict deadlines
- Discretion handling confidential information and sensitive data
- QuickBooks experience preferred but not required