Job Description
Join our dynamic team at Pacific Coast Partners as an Administrative Assistant and become the backbone of our operations in the heart of San Diego! We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This is an exceptional opportunity to grow your career in a collaborative environment while enjoying competitive benefits and a prime downtown location. If you're passionate about precision and efficiency, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Handle confidential correspondence, prepare reports, and maintain digital filing systems
- Process invoices, reconcile expenses, and assist with budget tracking
- Onboard new hires, coordinate office supplies, and oversee facility maintenance
- Serve as primary point of contact for clients and vendors via phone/email
- Coordinate team events and manage office inventory systems
Qualifications
- Associate's degree or equivalent certification in business administration
- 3+ years of administrative support experience in corporate environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to manage competing priorities under pressure
- Discretion when handling confidential information
- Proficiency with CRM systems and office management software