Job Description
Join our dynamic team in downtown Chicago as a pivotal Administrative Assistant. You'll be the backbone of our operations, ensuring seamless office functionality while supporting executive staff. We offer a collaborative environment with growth opportunities and comprehensive benefits. If you're detail-oriented, tech-savvy, and thrive in fast-paced settings, this is your chance to make an impact.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Prepare and distribute confidential reports, presentations, and correspondence
- Act as primary point of contact for internal/external stakeholders via phone, email, and in-person
- Coordinate meetings, events, and conference logistics across multiple departments
- Maintain digital filing systems and ensure document security protocols
- Analyze operational data to identify efficiency improvement opportunities
Qualifications
- Associate's degree or equivalent combination of education/experience (Bachelor's preferred)
- 3+ years progressive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Proven experience managing executive schedules and complex calendars
- Strong written/verbal communication and interpersonal skills
- Discretion when handling confidential information
- Ability to adapt quickly to changing priorities and work independently