Job Description
Join our innovative team at Global Solutions Group in Boston’s Financial District as a key Administrative Assistant. We’re seeking a highly organized professional to support our executive team and drive operational excellence. This hybrid role offers competitive compensation, comprehensive benefits, and growth opportunities in a dynamic corporate environment.
Our ideal candidate thrives in fast-paced settings, anticipates needs proactively, and embodies exceptional communication skills. If you’re passionate about streamlining processes and contributing to a collaborative culture, we encourage you to apply.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and arrange travel logistics
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Coordinate cross-departmental meetings, including agenda preparation and minute-taking
- Handle confidential information with discretion and maintain digital filing systems
- Serve as primary point of contact for internal/external stakeholders via phone, email, and video conferencing
- Process expense reports, invoices, and purchase orders with strict adherence to policies
- Support onboarding initiatives and maintain office inventory/supplies
Qualifications
- Associate’s degree or equivalent experience with 3+ years in administrative support
- Advanced proficiency in Outlook, Word, Excel, PowerPoint, and Teams
- Exceptional written/verbal communication and multitasking abilities
- Proven experience with calendar management, meeting coordination, and travel arrangements
- Strong attention to detail with accuracy in data entry and documentation
- Ability to prioritize tasks in deadline-driven environments
- Discretion handling sensitive information and maintaining confidentiality
- Proficiency with office equipment (printers, scanners, A/V systems)