Job Description
Join our dynamic team at Philadelphia Innovations Group as a highly organized Administrative Assistant. You'll be the backbone of our operations, supporting executives across multiple departments while maintaining a professional and efficient office environment. This is an exceptional opportunity to grow your administrative career in Philadelphia's thriving business district with competitive compensation and comprehensive benefits.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Organize and maintain digital filing systems with meticulous attention to detail
- Coordinate office operations including supply inventory and equipment maintenance
- Support cross-functional projects with data entry and documentation tasks
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent professional experience required
- 3+ years of administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Salesforce, Asana)
- Professional demeanor with discretion handling confidential information