Job Description
Join our dynamic team at Phoenix Innovations Inc., a leading tech solutions provider in the heart of downtown Phoenix. We're seeking a highly organized Administrative Assistant to support our executive team and streamline office operations. This is a pivotal role requiring exceptional multitasking abilities and a proactive approach to workplace excellence. Enjoy competitive benefits, professional development opportunities, and a collaborative environment where your contributions make a tangible impact.
Responsibilities
- Manage executive calendars, coordinate meetings, and handle travel arrangements
- Process invoices, expense reports, and maintain financial documentation
- Oversee office inventory, supply procurement, and vendor relationships
- Prepare professional correspondence, reports, and presentations
- Serve as primary point of contact for internal and external communications
- Coordinate onboarding processes for new team members
- Implement office efficiency improvements using digital tools
Qualifications
- Associate's degree or equivalent administrative experience required
- 3+ years in administrative support with proficiency in MS Office Suite
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Advanced knowledge of scheduling software (e.g., Calendly, Outlook)
- Experience with HRIS systems (e.g., Workday, BambooHR) preferred
- Discretion with confidential information and sensitive data