Job Description
Are you a detail-oriented professional looking for an exciting opportunity in Long Beach, CA? Apex Operations Group is seeking a skilled Administrative Assistant to ensure our daily operations run smoothly and efficiently. In this role, you will serve as the backbone of our office, managing complex schedules, coordinating executive travel, and facilitating seamless communication between team members and external partners. If you thrive in a fast-paced environment and have a passion for organization, we want to hear from you!
We offer a competitive salary, comprehensive benefits package, and a collaborative work culture that values your contributions.
Responsibilities
- Calendar Management: Expertly manage complex calendars, schedule meetings, and coordinate internal and external appointments.
- Communication: Act as the primary point of contact for inquiries, screening calls, and drafting professional correspondence.
- Document Control: Prepare, proofread, and distribute reports, memos, and presentations with a keen eye for detail.
- Travel Coordination: Arrange domestic and international travel logistics, including flights, hotels, and itineraries.
- Office Operations: Maintain office supplies, manage incoming/outgoing mail, and assist with data entry projects.
- Event Support: Assist in planning and organizing company events and team-building activities.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Experience: Minimum of 2-3 years of administrative experience in a corporate or professional setting.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Soft Skills: Exceptional organizational skills, strong written and verbal communication abilities, and the ability to prioritize tasks effectively.
- Adaptability: Ability to work independently with minimal supervision and adapt to changing priorities.