Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic team in Portland. This urgent opening requires someone who thrives in fast-paced environments and excels at supporting executive operations. You'll be the backbone of our office, ensuring seamless coordination between departments while maintaining a professional atmosphere. If you're passionate about precision and enjoy being the go-to person for critical operations, we want to hear from you!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive team
- Handle confidential correspondence, documents, and sensitive information
- Coordinate meetings, prepare agendas, and take detailed minutes
- Oversee office inventory management and vendor relationships
- Process expense reports and maintain financial records
- Act as primary point of contact for internal and external communications
- Support onboarding processes and new employee orientation
Qualifications
- 3+ years of administrative experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in deadline-driven environments
- Discretion handling confidential information
- Associate degree or relevant certification preferred