Job Description
We're seeking a highly organized Administrative Assistant to join our dynamic Indianapolis team immediately. This is a critical role supporting our executive operations with precision and professionalism. If you thrive in fast-paced environments and excel at multitasking, apply today to become an integral part of our growing organization.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and distribute confidential correspondence, reports, and meeting materials
- Oversee office inventory, procurement, and vendor relationships
- Act as primary point of contact for internal and external communications
- Process expense reports and maintain accurate financial records
- Coordinate cross-departmental projects and events
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Minimum 3 years administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with strict deadlines
- Detail-oriented with strong organizational and time management abilities
- Experience handling confidential information with discretion
- Associate's degree or equivalent professional certification preferred