Job Description
Join our dynamic team at Jacksonville Business Solutions as we urgently seek a highly skilled Administrative Assistant to support our growing operations. This is a fantastic opportunity for a proactive professional to become the backbone of our office, ensuring seamless daily operations and exceptional client experiences. If you thrive in fast-paced environments and excel at multitasking, we encourage you to apply immediately.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents, reports, and presentations
- Coordinate office logistics including meetings, events, and supply management
- Maintain accurate filing systems and confidential records
- Assist with onboarding processes and new employee orientation
- Support departmental projects with data entry and reporting tasks
Qualifications
- Minimum 3 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to manage competing priorities in a deadline-driven environment
- Associate degree or equivalent professional certification required
- Experience with scheduling software (e.g., Calendly, Microsoft Bookings)