Job Description
We're urgently seeking a highly organized Administrative Assistant to join our dynamic team in San Diego, CA. This is a critical role requiring exceptional multitasking skills and proactive support for executive operations. You'll be the backbone of our office, ensuring seamless daily operations while contributing to our collaborative culture. If you thrive in fast-paced environments and excel at precision, we want to hear from you immediately!
Responsibilities
- Manage executive calendars, coordinate complex meetings, and prioritize conflicting priorities
- Prepare confidential correspondence, reports, and presentations with meticulous attention to detail
- Oversee office inventory, procurement, and vendor relationship management
- Serve as primary point of contact for internal/external communications via phone, email, and in-person
- Process expense reports, invoices, and financial documentation with accuracy
- Coordinate travel arrangements and logistics for executive team
- Maintain digital filing systems and ensure data security compliance
Qualifications
- Minimum 3 years administrative support experience in corporate or startup environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Proven ability to manage competing priorities under tight deadlines
- Exceptional written/verbal communication and interpersonal skills
- Discretion and ability to handle confidential information with integrity
- Associates degree or relevant certification preferred
- Experience with CRM systems (e.g., Salesforce) a strong plus