Job Description
Join our dynamic team at Pacific Northwest Partners, a leading business consulting firm in Portland's vibrant Pearl District. We're seeking a detail-oriented Administrative Assistant to support our executive team and ensure seamless office operations. This is a full-time, on-site position offering competitive compensation, comprehensive benefits, and opportunities for professional growth in a collaborative environment.
Our ideal candidate thrives in fast-paced settings and takes pride in creating exceptional workplace experiences. You'll be the backbone of our daily operations, contributing directly to our mission of delivering outstanding client service.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Handle incoming communications including calls, emails, and correspondence with professionalism
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office inventory management, supply procurement, and vendor relationships
- Coordinate departmental events, meetings, and conference logistics
- Maintain digital filing systems and ensure data accuracy in CRM platforms
- Act as primary point of contact for visitors and provide exceptional clientζ₯εΎ ζε‘
Qualifications
- Minimum 3 years of administrative experience in professional services environment
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Proven experience handling confidential information with discretion
- Associates degree or equivalent administrative certification required
- Experience with CRM systems (Salesforce preferred) and office management software
- Ability to work independently with minimal supervision while collaborating effectively in teams