Job Description
Welcome to Apex Professional Solutions, where we are dedicated to operational excellence and client satisfaction. We are currently seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Jacksonville, FL. If you are a detail-oriented professional looking for a rewarding opportunity to contribute to a growing organization, we encourage you to apply.
As a key member of our front office team, you will play a vital role in ensuring our daily operations run smoothly. We pride ourselves on fostering a collaborative culture that values your expertise and supports your career growth.
Responsibilities
- Manage and prioritize complex calendars, schedule appointments, and coordinate internal and external meetings with precision.
- Prepare and edit professional correspondence, reports, presentations, and memos using the Microsoft Office Suite.
- Handle all travel arrangements, including booking flights, hotels, and ground transportation, ensuring cost-effectiveness and comfort.
- Process incoming and outgoing mail, packages, and faxes, ensuring timely distribution to the appropriate personnel.
- Maintain an organized filing system (both digital and physical) to ensure the efficient retrieval of information.
- Assist with data entry tasks and maintain up-to-date databases for team records and client information.
- Act as the primary point of contact for visitors and callers, providing a welcoming and professional reception experience.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant administrative certification is a strong plus.
- Minimum of 2-3 years of experience in an administrative or executive assistant role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Exceptional written and verbal communication skills with a polished, professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- Ability to work independently with minimal supervision while adhering to strict deadlines.