Job Description
Join our dynamic team at Coastal Business Solutions as we seek a highly organized Administrative Assistant to support our growing operations in Virginia Beach. This pivotal role ensures seamless office operations while delivering exceptional administrative support to executives and team members. Enjoy competitive compensation, comprehensive benefits, and a collaborative work environment in one of Virginia's most vibrant coastal cities.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare and edit professional correspondence, reports, and presentation materials
- Oversee office inventory, procurement, and vendor relationship management
- Handle incoming communications (phone, email, mail) with exceptional professionalism
- Coordinate meetings, events, and conference logistics
- Maintain digital and physical filing systems with meticulous attention to detail
- Support onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent experience in business administration
- 3+ years of proven administrative support experience
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Salesforce, Asana)
- Proven ability to maintain confidentiality and handle sensitive information