Job Description
Join our dynamic team at Coastal Business Solutions as an Administrative Assistant and become the backbone of our operations! We're seeking a highly organized professional to support our executives and ensure seamless day-to-day operations. This full-time position offers competitive compensation, comprehensive benefits, and a collaborative environment in the heart of Long Beach. If you thrive in fast-paced settings and excel at multitasking, apply today to start your career growth journey with us!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office inventory, supply procurement, and vendor relationships
- Handle confidential information with discretion and maintain data security protocols
- Support team coordination through meeting preparation and minute-taking
- Process invoices, expense reports, and financial documentation accurately
- Act as primary point of contact for internal and external communications
Qualifications
- Minimum 3 years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in high-pressure situations
- Associate's degree or equivalent professional certification preferred
- Experience with office management software (e.g., Asana, Trello)