Job Description
Join our dynamic team as an Administrative Assistant in the heart of Boston! We're urgently seeking a highly organized professional to support our executive operations with precision and efficiency. This full-time role offers competitive compensation, comprehensive benefits, and the opportunity to grow within a forward-thinking technology company. If you thrive in fast-paced environments and excel at multitasking, we want to hear from you immediately!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Act as primary point of contact for internal/external communications via phone, email, and video conferencing
- Coordinate departmental meetings, take detailed minutes, and follow up on action items
- Manage expense reports, invoices, and budget tracking with meticulous attention to detail
- Support onboarding processes and maintain accurate employee records
Qualifications
- 3+ years of administrative support experience in a corporate or tech environment
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Discretion in handling confidential information and sensitive matters
- Associates degree or equivalent professional certification preferred
- Ability to work independently with minimal supervision
- Boston-based candidates only with reliable transportation