Job Description
Join our dynamic team as an Administrative Assistant and become the backbone of our fast-paced operations. We're urgently seeking a highly organized professional to support our executive team with exceptional administrative expertise. In this pivotal role, you'll ensure seamless office operations while supporting strategic initiatives in our San Jose headquarters. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your contributions directly impact our success.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel logistics
- Prepare and edit confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office procurement, inventory management, and vendor relationship coordination
- Act as primary point of contact for internal/external stakeholders with polished communication skills
- Streamline administrative workflows through process optimization and digital tool implementation
- Manage expense reports, invoice processing, and budget tracking with meticulous attention to detail
- Coordinate cross-functional projects and events requiring advanced logistical planning
Qualifications
- Minimum 3 years' progressive administrative experience in fast-paced corporate environments
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Proven experience handling confidential information with discretion and professionalism
- Strong written and verbal communication skills with polished business etiquette
- Associates degree or equivalent administrative certification required
- Experience with ERP systems (SAP/Oracle) preferred
- Ability to work independently with minimal supervision while maintaining proactive communication