Job Description
We're seeking a highly motivated Administrative Assistant to join our dynamic team in Oakland, CA. This immediate opening offers the opportunity to support executive operations in a fast-paced tech environment. You'll be the backbone of our office, ensuring seamless day-to-day operations while contributing to strategic initiatives. If you're organized, tech-savvy, and thrive in collaborative settings, we want to hear from you!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange domestic/international travel
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office inventory procurement, vendor relationships, and facility maintenance
- Process expense reports, invoices, and payroll documentation with precision
- Serve as primary point of contact for internal/external stakeholders
- Implement organizational systems for digital and physical document management
Qualifications
- Minimum 3 years administrative experience in corporate or tech setting
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong project management skills with attention to detail
- Bachelor's degree or equivalent professional certification preferred