Job Description
Join our dynamic team at Oklahoma City Innovations as we seek a highly skilled Administrative Assistant to support our executive operations. This immediate opening offers a competitive salary package and the opportunity to work in a fast-paced, collaborative environment. If you're organized, detail-oriented, and thrive in administrative excellence, we encourage you to apply today!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare, edit, and distribute professional documents and reports
- Maintain digital and physical filing systems for organized record-keeping
- Coordinate office operations, including supply inventory and vendor relations
- Support meeting preparations, including agendas, materials, and minute-taking
- Assist with onboarding processes and new employee orientations
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of proven administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and exercise discretion
- Experience with calendar management and scheduling software
- Proactive problem-solving and adaptability in changing environments