Job Description
We're seeking a dynamic Administrative Assistant to join our fast-paced team in Boston's Financial District. This immediate hire opportunity offers competitive compensation and growth potential in a collaborative environment. You'll be the backbone of our operations, ensuring seamless day-to-day operations while supporting senior executives across multiple departments. If you're a proactive professional with exceptional organizational skills and thrive in a deadline-driven setting, we encourage you to apply today!
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Process invoices, expense reports, and maintain financial records
- Compose professional communications and prepare confidential documents
- Coordinate office operations including supply inventory and vendor management
- Support recruitment coordination onboarding and HR documentation
- Implement digital filing systems and ensure data integrity
Qualifications
- 3+ years of administrative experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Discretion handling confidential information and sensitive matters
- Bachelor's degree preferred or equivalent professional experience