Job Description
Join our dynamic team at Apex Global Solutions as an Administrative Assistant and become the backbone of our New York operations. We're seeking a highly organized professional to support our executives and ensure seamless office operations. This is an immediate full-time opportunity offering career growth in a fast-paced corporate environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex meeting logistics
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Handle incoming communications via phone, email, and virtual platforms
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate travel arrangements and expense reports for executive team
- Oversee office inventory management and vendor relationships
- Support onboarding processes for new hires
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree or equivalent experience in business administration
- 3+ years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Proven ability to manage competing priorities in deadline-driven environments
- Strong written and verbal communication skills
- Experience with calendar management and scheduling tools
- Professional demeanor with ability to handle confidential information