Job Description
Join our dynamic team at Global Solutions Inc. as a vital Administrative Assistant in Omaha! We're seeking a highly organized professional to support our executive team with exceptional coordination and communication skills. This hybrid role combines in-office collaboration with remote flexibility, offering a competitive benefits package including health insurance, retirement plans, and professional development opportunities. Be the backbone of our operations in a fast-paced environment where your attention to detail directly impacts our success.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange domestic/international travel
- Prepare confidential correspondence, reports, and presentations using Microsoft Office Suite
- Oversee office operations including supply inventory, equipment maintenance, and vendor relations
- Process invoices, expense reports, and financial documentation with precision
- Serve as primary point of contact for internal and external stakeholders
- Implement digital filing systems and ensure document security compliance
Qualifications
- Associate's degree or 3+ years of administrative experience required
- Advanced proficiency in Outlook, Excel, and PowerPoint
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with discretion
- Experience with ERP systems (SAP or Oracle preferred)
- Notary Public certification or willingness to obtain
- Valid Nebraska driver's license for occasional errands