Job Description
Join TechHub Innovations' vibrant team in the heart of Silicon Valley! We're seeking a dynamic Senior Office Manager to orchestrate our 50-person tech headquarters. This pivotal role blends strategic facility management with exceptional team coordination, ensuring our San Jose office runs like a well-oiled machine while embodying our culture of innovation. You'll be the architect of seamless daily operations, from vendor negotiations to event planning, while supporting our mission-driven engineering teams.
Why You'll Love This Role:
• Competitive salary + comprehensive benefits package
• Hybrid work flexibility (3 days in-office, 2 remote)
• Growth opportunities within a scaling tech leader
• Modern downtown San Jose location with transit access
Responsibilities
- Oversee facility management: vendor contracts, space planning, equipment procurement, and maintenance coordination
- Manage administrative budget: track expenses, negotiate contracts, and optimize operational costs
- Lead office logistics: supply inventory, mail processing, security protocols, and IT support coordination
- Coordinate high-profile events: all-hands meetings, client visits, and team-building activities
- Serve as cultural ambassador: onboarding support, conflict resolution, and team engagement initiatives
- Implement sustainability programs: waste reduction, energy efficiency, and green procurement practices
Qualifications
- 5+ years progressive office management experience in tech/startup environments
- Expertise in budget management and vendor negotiation (>$200k annual spend)
- Proficiency with Microsoft 365, G-Suite, and facility management software (e.g., OfficeRnD)
- Exceptional communication skills with demonstrated conflict resolution abilities
- Project management certification or equivalent experience coordinating complex initiatives
- Bachelor's degree in Business Administration or related field preferred
- Knowledge of California labor laws and ADA compliance requirements