Job Description
Join NexusTech Solutions as our Senior Office Manager and become the heartbeat of our dynamic San Francisco headquarters. We're seeking a highly organized professional to oversee daily operations, foster a productive work environment, and drive administrative excellence in our fast-paced tech startup. This pivotal role combines strategic facility management with proactive team support, offering the opportunity to shape our workplace culture while supporting 150+ employees across multiple departments.
At NexusTech, we believe exceptional office management enables innovation. You'll collaborate directly with executive leadership to implement operational improvements, manage vendor relationships, and create an inspiring workspace that reflects our company values. If you're passionate about creating seamless experiences and thrive in environments where attention to detail meets big-picture thinking, we encourage you to apply.
Responsibilities
- Oversee daily office operations including facilities management, security protocols, and vendor coordination
- Manage administrative budgets, procurement processes, and expense reporting systems
- Coordinate executive calendar management, travel arrangements, and high-level meeting logistics
- Lead cross-functional projects including office relocations, event planning, and technology rollouts
- Develop and implement office policies, safety procedures, and sustainability initiatives
- Supervise administrative staff and provide mentorship for professional development
- Act as primary liaison for building management, IT support, and external service providers
Qualifications
- Bachelor's degree in Business Administration, Facilities Management, or related field
- Minimum 5+ years progressive office management experience in tech/startup environments
- Advanced proficiency in MS Office Suite, Google Workspace, and facility management software
- Proven budget management experience with $500K+ annual administrative budgets
- Strong project management skills with demonstrated ability to lead complex initiatives
- Exceptional communication and interpersonal skills with executive-level presence
- Professional certifications (e.g., IFMA, BOMA) preferred but not required
- Ability to work flexible hours including occasional evenings/weekends for events