Job Description
Join our prestigious financial services firm in the heart of Midtown Manhattan as a Senior Office Manager. We're seeking a dynamic professional to oversee our 25,000 sq. ft. headquarters, ensuring seamless operations and an exceptional work environment for 150+ employees. This pivotal role combines strategic facility management with hands-on administrative leadership in a fast-paced corporate setting.
Our ideal candidate thrives in high-energy environments and possesses proven expertise in corporate administration, vendor management, and workplace optimization. You'll be instrumental in enhancing operational efficiency while maintaining our premium brand standards. This position offers competitive compensation, comprehensive benefits, and opportunities for professional growth within a global organization.
Responsibilities
- Oversee daily office operations including facilities management, security protocols, and vendor relationships
- Manage administrative budget ($1.2M+) and negotiate contracts with service providers
- Lead onboarding processes for new hires and manage office supply inventory
- Coordinate executive travel arrangements and complex meeting logistics
- Implement workplace safety protocols and emergency response procedures
- Supervise 5-member support staff and conduct performance evaluations
- Optimize office space utilization and manage relocation projects
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience accepted)
- Minimum 5 years experience in corporate office management with Fortune 500 background
- Advanced proficiency in Microsoft Office Suite and facility management software
- Certified Administrative Professional (CAP) or similar designation preferred
- Proven expertise in vendor negotiation and contract management
- Exceptional problem-solving abilities with crisis management experience
- Strong financial acumen and budget management skills
- NYC commercial real estate knowledge and building management certifications